Company or leased cars
- Fill in the total of fuel or kilometers (including commuter traffic and private use) as business traffic (obligatory for SKAO CO2-Performance Ladder)
- Divide fuel or kilometers into business travel and commuter traffic by estimating the commuter traffic and filling in the rest (eventually without private use) as business traffic.
Note: For level 3 of the CO2-Performance ladder, you do not have to include commuting in your CO2 footprint, unless they are taken with company or lease cars (see above).
Methods for collecting the data
There are several methods to measure or estimate these data:
- Hold a survey among the employees (see under A)
- Ask for an overview of the number of employees in each postal code area (see under B) + Estimate the number of employees per means of conveyance (see under D)
- Base your calculations on the allowances paid for commuter traffic (see under C) + Estimate the number of employees per means of conveyance (see under D)
Select the method that best fits your type of administration. If more than one method is applied in your company (for instance because of a combination of company cars and/or leased cars and compensation for commuter traffic), you can add these up in the Envirometer. Use your notes to clarify which data are entered where.
A Hold a survey among the employees
Ask them about the distance between home and work, the number of working days and the means of conveyance used. Specialized consultancy firms or regional transport coordination centers (VCCs in the Netherlands) can assist you.
B Ask for an overview of the number of employees in each postal code area
Ask the HR department for an overview and indicate for each area whether you estimate the employees to come to work by public transport, bicycle or car. You can use the guidelines laid down for the average distance employees will travel with each means of conveyance.
Please note that it concerns single journeys. The percentages quoted are the national average for kilometers travelled with each means of conveyance for the purpose of commuter traffic. (source: CBS 2017 Statistics Netherlands)
- Public transport: 25.6 km (12.5 % where of 2,8% bus, tram and metro)
- Walking: 2.5 km (0.7 %)
- Bicycle: 4.8 km (6,5 %)
- Moped or motorized bicycle: 8.1 km (0.9 %)
- Car or van: 25.0 km (79 %)
- Motorcycle: unknown, in last statistic 20 km.
C Base your calculations on the allowances paid for commuter traffic
This is only useful is the allowance depends on the travelling distance. You can ask the salary administration department or the financial department for an overview of the allowances paid for commuter traffic and the allowance per kilometer. Sometimes the allowances per means of conveyance are available. You can calculate the number of kilometers by dividing the costs by the allowance paid per kilometer. The rules of thumb are:
- bus/tram € 0.28/km
- train € 0.19/km (with an average travelling distance of 55 km)
- car: preferably use the travelling costs allowance that is applied in your company. If you do not know how high it is, you can apply the maximum tax-free travelling allowance of € 0.19/km.
D Estimate the number of employees per means of conveyance
Base your estimate on the number of bicycles in the bicycle shed, the number of applicants for the bicycle scheme, the number of public transport passes, the number of cars in the car park, the number of leased cars, etc. In order to convert these data into kilometers, you can apply the average travelling distance per employee per means of conveyance (see above in B).